•  To use room or equipment mailboxes, open Outlook from your computer or sign in to Outlook on the web. Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. You've now reserved it.
  • Open Outlook on your computer.
  • On the Home tab, choose New Items > Meeting.


  • Or, from your Calendar, just choose New Meeting.
  • In the To field, type the name of the conference room or equipment you want to reserve, in addition to any attendees you'd like to invite.
  • Or, click To then double-click the conference room or equipment from the list. Then click OK.

 

  • In the Subject line, type the purpose of the reservation or meeting.
  • Change the Location value or leave as is.
  • Change the Start time and End time. Or, choose All day event. To make the meeting or reservation repeat, choose Recurrence at the top.

 

  • Type a message describing the purpose and attach any files if needed.
  • To allow others to join online or call in to the meeting, click Skype Meeting.
  • To make sure the room, equipment, and people you've invited are available, click Scheduling Assistant at the top. Then select an available time in the calendar.

 

  • Tip: In the scheduling calendar, blue means the room or equipment is reserved, or busy. Select the white, or free, area on the calendar.
  • When finished, choose Send.
  • Now when looking at the selected Calendar you will see your new booking available to you